From 10 minutes per invoice to under 1 minute.

The spare parts operations team at this manufacturer's plant in India manages inward processing for all spare parts used in production. Between 80 and 100 vendor invoices arrive every day, and no two look the same.

Local suppliers send scanned documents in their own formats. Import shipments carry additional customs fields. Internal plant transfers arrive as interplant documents with a different structure altogether. On top of the format variation, invoices regularly arrive without a PO number, with an incorrect reference, as partial deliveries, or as duplicates of invoices already received.

Each invoice required a team member to manually open it, extract the data, cross-check it against the ERP system, resolve discrepancies, and pass a formatted output to the next team. That took around 10 minutes per invoice, the equivalent of a full working day on data entry alone, before any exceptions were even looked at.

UniDocs AI was configured to handle all three invoice types this manufacturer receives, applying the correct extraction logic and field mapping for each. All three flow through the same pipeline. No manual routing. No separate tools.

The operations team drops invoice files into a designated folder at the start of each processing window. UniDocs AI picks them up on a schedule, processes every file, and delivers a structured Excel report to the downstream team by email. Only exceptions reach a person. Routine, clean invoices flow through without any manual involvement.